Final Manuscript Preparation Guidelines for Provenance, Journal of the Society of Georgia Archivists

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Provenance, Journal of the Society of Georgia Archivists.

Formatting Requirements

  • Do not include a title page.
  • Include an abstract up to 250 words.
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Submit your manuscript, including tables, figures, appendices, etc., as a Word file.
  • Page size should be 8.5 x 11-inches.
  • Single space your text.
  • Font:
    1. Main Body—12 pt. Times or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.

Authors should use proper, standard English grammar. Use The Chicago Manual of Style and/or The Elements of Style by William Strunk, Jr. and E. B. White.

Font size

The main body of text should be set in 12pt. Avoid the use of fonts smaller than 6pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.


Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

Main text

The font for the main body of text must be black and, if at all possible, in Times or closest comparable font available.


Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.


Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file.